RN
Renewals Agent

Chases renewals, flags at-risk, surfaces upsell.

Works the renewal pipeline like the new-business pipeline. Chases stalled renewals, escalates at-risk accounts (silent customer, support tickets up, NPS down), surfaces upsell potential. Median renewal cycle drops 18 days; gross retention lifts where the agent runs.

No credit card Live in 60 seconds Off-switch per agent
Saves
12% of renewal revenue protected
Touches
RenewalsCustomer successAt-risk
01What it actually does

No demo magic. Real actions, real audit trail.

Each action runs through the same engine your humans use: same routing rules, same approval policy, same audit log. The agent's name is on every record it touches.

01
Generates the renewal queue
On Contract.EndDate − RenewalNoticeDays, generates a Renewal row with Owner inherited from Contract. Status starts Upcoming; ETA driven by the contract end date.
02
Chases the rep on stalled renewals
If a renewal sits in Upcoming past your SLA, agent pings the rep with a one-line nudge ('Renewal R-892 due 2026-06-15, no activity since 2026-05-01'). Manager copy if past second SLA.
03
Flags at-risk renewals
Watches signals: silent customer (no activity in N days), support tickets trending up, NPS dipping, expansion opp stalled. At-risk renewals escalate to the CSM + Sales Manager queue with the named signals.
04
Surfaces upsell potential
Watches usage signals: feature-adoption climbing, seat-count near limit, integrations adding. Suggests UpsellAmount on the renewal with the named signals. CSM decides whether to pursue.
02How it decides

The logic behind every action.

Not a black box. The decision rules are explicit, configurable, and surfaced on every action so the manager (and you) can trace the why.

01
At-risk before silent-customer flag
Doesn't wait for silence to flag at-risk. Combines support-ticket trend, NPS, expansion-stall, and product-usage signals. Earlier signal = earlier intervention.
02
Don't chase if the customer is engaged
If the customer has 3+ activities in the last 14 days (any team), the agent suppresses chase nudges to the rep. The customer is being worked, the rep doesn't need a nudge.
03
Multi-year contract logic
On multi-year contracts, RenewalNoticeDays counts from the contract end, not interim anniversary. Agent doesn't generate phantom renewal rows on year-2 of a 3-year deal unless explicitly configured.
03What you control

Off-switch per agent. Always.

Every agent runs on a leash you set. Approval thresholds, dry-run mode, per-rep / per-account disable, audit trail, your call.

01
RenewalNoticeDays per contract
Default 90 days; override per contract. Long-cycle enterprise typically 180; transactional often 30.
02
At-risk signal weights
Tune which signals matter most. Customer-success-led teams weight NPS + ticket trend high; product-led teams weight usage trend high.
03
Auto-renew gates
On contracts with AutoRenew=true, configure 'require Owner sign-off N days before EndDate'. Agent opens a sign-off task; if unsigned, AutoRenew is suspended for the cycle.
04
Off-switch per Account
Disable agent on specific accounts (e.g. accounts in active renegotiation that need human-only management).
04This morning

A real activity log.

Excerpted from a production tenant. Every line is signed, timestamped, and traceable to the action it represents.

Renewals Agent · activity log · today
07:00
Walked renewal pipeline: 247 Upcoming, 89 InProgress, 12 escalated as At-risk.
07:02
Generated 14 new Renewal rows (contracts hitting 90-day notice today).
07:05
At-risk escalation: Acme Corp · $84k renewal due 2026-07-12 · 8 open support tickets (trend +3 vs last 30d) · NPS 4 (was 7) · expansion opp stalled 21 days. Routed to CSM + Sales-Manager-East.
07:08
Upsell signal: Globex Inc · seat utilization 94% · 3 new integrations enabled · suggests UpsellAmount $24k on renewal R-741. Surfaced to Owner.
07:10
Auto-renew gate fired: 4 contracts hitting auto-renew in 14 days; sign-off tasks opened for Owners. 1 unresponsive, escalated to Sales-Manager.
05Built on

The skills this agent calls.

Every agent is composed from the underlying CRM skills, the same ones your humans use. No private data path, no shadow record.

06FAQ

Common questions.

Asked by the people whose name goes on the renewal forecast.

Can the agent renew the contract itself?

Only if you let it. By default, every renewal close requires human sign-off. You can grant the agent close-autonomy for clean renewals (no discount change, no term change, AR clean). It'll generate the new Contract draft, route for e-sign, and close on signature.

How does the at-risk flag avoid false positives?

Combination of signals, not a single one. A spike in support tickets alone doesn't flag at-risk (could be onboarding noise); ticket spike + NPS dip + activity drop together does. Tune the signal weights per segment in settings.

What about contracts where the renewal owner is a CSM, not the original rep?

Configure Renewal.Owner default per Contract: original Rep, or AccountOwner (typically the CSM by then). Agent routes accordingly; the Rep gets read-only visibility on renewals they originated but no longer own.

Does this work for usage-based or consumption contracts?

Yes. For consumption contracts the agent additionally watches consumption trend. If consumption is below floor for N consecutive periods, that's an at-risk signal even with no other red flags. Renewal pipeline includes a 'projected consumption at renewal' field.

07The other 7 agents

Run them together.

Agents share the same accounts and the same audit trail. Lead Scoring hands off to Deal Coach; Quote Approval hands off to Renewals.

Run the Renewals Agent on your own data.

Free to sign up. Live in 60 seconds. Walk every screen, work a test pipeline, invite the team. No credit card, no sales call.

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